Practical AI for Clinics
AI training for allied health clinic owners and managers. Learn it at your own pace, then build it with us in the room.
Most clinics have one person using AI well, usually the owner. This is for owners and managers who want an AI system that knows their clinic, holds their standards and takes on the repeat work. You can learn it at your own pace through the course. Or you can do the course and then build it in person at the Co-Building Day, so you leave with a system running in your clinic.
Your team is probably already using AI.
The question is how. In most clinics it is used without shared rules: no common understanding of governance, prompting or what AI can actually do for a clinic. Sometimes patient or business information goes places it shouldn't, and the owner never knows. Most clinics also have no AI policy that would cover them if something went wrong.
AI worth building sits in the middle.
Every agent and automation is weighed against five things. If it doesn't land in the middle, we don't build it.
Strategy first, AI last.
Learning to use AI is the easy part. Knowing what to build, and whether it should be built at all, is where clinics win or waste months. Everything I teach sits in two layers. First comes the thinking: strategy, systems and automation design. Then comes the build: AI and automation, put on top of a process that already works.
Almost everyone's instinct is to jump straight to step 5: buy the software, set up the AI. But automating a process bakes it in. If the process was bloated, you have made the bloat permanent and expensive to unpick. Even Musk automated the Tesla Model 3 line before questioning it, then pulled the robots back out and called it his mistake.
If you can train a person to do a task in your clinic, you can train AI to do it too. The output is only as good as the setup. So I teach AI the way your clinic actually runs, through your SOPs, workflows, onboarding and training. You build reusable systems your team runs on, and that train new people without you in the room.
AI drafts. You decide.
You approve, correct or redirect. It learns, and each round needs less from you. Every agent has approval rules, so nothing reaches a patient or the public without sign-off.
That takes 3 to 4 months of consistent use and feedback. The same as any new team member getting good at their job.
A structure that compounds. Build it right from day 1.
Your data goes in governed and secured. Chief of Staff manages the departments, each with its own agents and skills, all drawing on the same AI brain. Every output has a human in the loop.
Safe by design. Governed from every level.
Every level comes with an AI policy for your clinic, the privacy and patient data essentials, and a way to judge AI products before you buy them.
What it really costs to run, plainly.
Everything I teach comes from my own clinics, built and tested with a real team, real payroll and real patients.
Each level builds on the last.
The shortcut
Who this is for, and who it isn't.
You set the standards in your clinic and build the systems everyone else works from. Your clinic has SOPs, or you're ready to write them as you build. You or your team already use AI, and you want shared rules and a system that compounds. You're willing to keep a human in the loop for the first 3 to 4 months, because you want to stop being the only person who knows how the clinic runs.
You've never used AI before: start there first. You want AI for clinical notes or anything that touches patient data. You have no SOPs and want plug and play, because nothing can be automated until it's systemised and tested. Or you want to hand AI full control and walk away, or chase every new tool. We build one system you'll actually use.
I've helped 200+ allied health clinic owners in Australia and Canada grow their businesses since 2023, and taught AI to 74 clinics in 2026. Coaching that many owners taught me what stops people. More often than not, it's implementation. So I won't hand you a library you'll never open.
In your corner, Winnie
Build it at the Co-Building Day
The best of both worlds, in one room.
I'm a physiotherapist, CEO of Papaya Clinic and Movement Laboratory, and founder of The Clinic Project. I lead a team of 35 and run three businesses in four working days, on the systems I teach.
A physiotherapist, clinic owner, software engineer and the founder of Cliniscribe, a platform most physios already know and use. On the day, he leads governance and the technical build.
Winnie brings the ideas and strategy. Systems and design thinking are her zone of genius.
Barry brings the guardrails, rules and boundaries.
We both run practices with different team sizes, so you get the allied health perspective in the room. No one else in the market offers this mix of skills and insight.
Your AI HQ
Built inside your AI platform, one department at a time.
- MarketingIf you haven't done this before
- Operations
- Finance
Your App
Built to expand: data, dashboard, workflows inside.
- Business App
- Admin App
- Chief of Staff
Let's be frank, what are your options if you want to learn AI?
| Option | What to consider | Our take |
|---|---|---|
| Hand it to someone to build for you | Be prepared for quotes from $10k to $20k. | how do you maintain it? relying on them for every update? |
| Buy a product | How many subscriptions will you own? | build yours, so you're not sold to |
| Hire a developer | Want to throw in $120k? | $120k? |
| Attend another build day | Pay $5k to $15k for build days, with no healthcare background or insights. | you get the best of two worlds with Winnie and Barry. it's a no brainer |
Why am I teaching you, when I could sell you an expandable portal with a subscription?
What was not possible before is finally possible. With a glimpse of hope, I want our creativity to run wild instead of letting others solve your problems for you.
Using AI is a skill, and it's a skill that compounds. It will never be set and forget. Buying a platform will never be as good as building your own (unless it's a scribe platform).
This is the best era to learn AI. If you can't keep up, or you choose to shut your eyes to what AI is capable of, you will get left behind.
You don't have to be techy. You just have to think systematically, and if you're struggling, you get two powerhouse humans in the room.
Common questions.
One pathway, two steps.
Practical AI for Clinics
The full course. Build your AI operating system one department at a time, in your own clinic. 12 months access, updated as platforms change.
Co-Building Day
Included with each Co-Building Day: the full Practical AI for Clinics course, your AI-HQ installed before Day One, prep work and a 1:1 brainstorming call with Winnie. The full day, then two group Q&A calls within 2 months after.
| Event | When | Investment | Book |
|---|---|---|---|
| Practical AI for Clinics Self-paced, Levels 1 to 4 | Start any time | $880 No GST | Book now |
| Melbourne CEO Day | Fri 19 March 2027 | $700 No GST | Book now |
| Melbourne CEO Day + AI Co-Building Day The Melbourne pathway | Fri 19 and Sat 20 March 2027 | $3,500 No GST (Getting Melbourne CEO Day for free!) | Book now |
| Sydney Co-Building Day * | Fri 30 July 2027 | $3,500 No GST · 50% deposit locks it in | Book now |
| Sydney CEO Weekend 2 days | 26 to 27 Nov | $1,250 No GST | Opening soon |
* Sydney, July 2027: what we build may change. AI moves fast. When I taught Claude in May 2026, Claude Design had only just launched, and new tools have arrived every few months since. By July the easiest way to build what your clinic needs may look different, so we always teach what is right at the time of the day.
Places are non-refundable but transferable. Co-Building Days are capped at 12 clinics per level, and you choose your level when you book. TCP community members get first access, and there is no alumni or community discount: every builder gets the same support and tailoring.